SLDS Error Details

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General

General things to know about using error details.

Select staff using provided Teacher Numbers

Teacher Numbers for staff are provided with the error information on the Detail page.

  1. Select teacher numbers by clicking the copy button:
    Selecting multiple staff using provided numbers 1.png
  2. On the start page in PowerSchool, select Teacher Number and In and paste the teacher numbers in the search field:
    Selecting multiple staff using provided numbers 2.png

Select students using provided Student Numbers

Student Numbers for students are provided with the error information on the Detail page.

  1. Select student numbers by clicking the copy button:
    Selecting multiple students using provided numbers 1.png
  2. On the start page in PowerSchool, select Student Number and In and paste the student numbers in the search field:
    Selecting multiple students using provided numbers 2.png

Check that student enrollment dates match ADM dates

Every enrollment for the current school year must have a matching Vermont AOE ADM Data record. Many ADM related errors are caused by missing Vermont AOE ADM Data records. Ensure that enrollment records match ADM records before pursuing other ADM errors. To check ADM records, follow these steps:

  1. On the start page in PowerSchool, select the student you want to check.
  2. Click the Transfer Info link to go to Start Page > Student Selection > Transfer Information.
  3. Note the Entry Date for the Current Enrollment:
    Current Enrollment Date.png
  4. Click the State/Province - VT link and AOE ADM Data tab to go to Start Page > Student Selection > Vermont AOE ADM Data.
  5. Compare the Entry Date for the Current Enrollment to the Current ADM Start Date:
    Current ADM Start Date.png
  6. If they do not match, click the Edit Without Adding to History button.
  7. Set the ADM Start Date here to the same date as the Current Enrollment:
    ADM Start Date Enter correct date.png
  8. Click the Transfer Info link to go back to Start Page > Student Selection > Transfer Information.
  9. Note the Entry Date(s) for the Previous Enrollment(s):
    Previous Enrollment Date.png
  10. Click the State/Province - VT link and AOE ADM Data tab to go back to Start Page > Student Selection > Vermont AOE ADM Data.
  11. Click the AOE Census History link to go to Start Page > Student Selection > Vermont AOE ADM Data History and view historic Vermont AOE ADM Data records.
  12. Check that there is an ADM Start Date in the history that matches every Previous Enrollment:
    Historic ADM Start Date.png
  13. Extra ADM records are appropriate if a student changed ADM status without changing enrollment, but missing ones are never allowed.
  14. You can view the historic Vermont AOE ADM Data records here, but you can not edit them.
  15. To edit an ADM history record, use the Data Export Manager.

Edit student ADM history with Data Export Manager

A student's ADM history cannot be edited on Start Page > Student Selection > Vermont AOE ADM Data History. To edit a student's history, follow these steps:

  1. Select just the student you want to edit.
  2. Go to Start Page > System Administrator > Page and Data Management > Data Export Manager.
  3. Select this table and these columns and click the Next button:
    Data Export Manager edit ADM 1.png
  4. Click the Show Records button and the pencil (edit) button:
    Data Export Manager edit ADM 2.png
  5. Edit data on this screen:
    Data Export Manager edit ADM 3.png

Staff

Can only contain alphabet characters, spaces, and hyphens.

All names are limited to alphabet characters, spaces, and hyphens.
  1. Select staff using provided Teacher Numbers.
  2. Click Information link to go to Start Page > Staff > Select A Staff Member > Information.
  3. Fix names as needed. The legal name is used if it is not empty. If it is, then the regular name is used.
  4. Names with unacceptable characters can be used in PowerSchool if the backend is set to convert them to an acceptable version for state reporting. Call (802) 355-9560 or email support@vhub.us for more information.

Staff does not have a POS.

Every staff record must have at least one related Place of Service (POS) record.
  1. Select staff using provided Teacher Numbers.
  2. Go to Start Page > Staff > VT State Information > VT Place of Service.
  3. Enter information on this screen in PowerSchool:
    Staff does not have a POS1.png

Students

ADM Start Date - Enter correct date

ADM Start Date can't be blank.
  1. Before addressing this specific error, check that student enrollment dates match ADM dates.
  2. Select students using provided Student Numbers.
  3. Click State/Province - VT link and AOE ADM Data tab to go to Start Page > Student Selection > Vermont AOE ADM Data.
  4. If the current AOE ADM Data needs to be changed, click the Edit Without Adding to History button.
  5. Set ADM Start Date here:
    ADM Start Date Enter correct date.png
  6. If the current AOE ADM Data does not need to be changed, click the AOE Census History link to bring up the student's ADM history.
  7. You can view the historic ADM Start Dates here, but you can not edit them.
  8. To edit an ADM history record, use the Data Export Manager.

ADM Type - Value must not be null.

ADM Type can't be blank.
  1. Before addressing this specific error, check that student enrollment dates match ADM dates.
  2. Select students using provided Student Numbers.
  3. Click State/Province - VT link and AOE ADM Data tab to go to Start Page > Student Selection > Vermont AOE ADM Data.
  4. If the current AOE ADM Data needs to be changed, click Edit Without Adding to History button.
  5. Select ADM Type from this popup:
    ADM Type Value must not be null.png
  6. If the current AOE ADM Data does not need to be changed, click the AOE Census History link to bring up the student's ADM history.
  7. You can view the historic ADM Types here, but you can not edit them.
  8. To edit an ADM history record, use the Data Export Manager.

Elig for National School Lunch Prog - Value must not be null.

Elig for National School Lunch Prog can't be blank.
  1. Select students using provided Student Numbers.
  2. Click State/Province - VT link and Support Services tab to go to Start Page > Student Selection > Vermont Support Services.
  3. Select National School Lunch Program from this popup:
    Lunch Program Value must not be null.png

Funding Source - Value must not be null.

Funding Source can't be blank.
  1. Before addressing this specific error, check that student enrollment dates match ADM dates.
  2. Select students using provided Student Numbers.
  3. Click State/Province - VT link and AOE ADM Data tab to go to Start Page > Student Selection > Vermont AOE ADM Data.
  4. If the current AOE ADM Data has no funding source selected, click Edit Without Adding to History button.
  5. Select Funding Source from this popup:
    Funding Source Value must not be null.png
  6. If the current AOE ADM Data does have a funding source selected, click the AOE Census History link to bring up the student's ADM history.
  7. You can view the record that does not have a funding source, but you can not edit it here.
  8. To edit an ADM history record, use the Data Export Manager.

# of Hours Expected in School - If Full Part Time Status is Part-time then Number of Hours Expected in School cannot be empty.

If Full Part Time Status is Part-time then Number of Hours Expected in School cannot be empty.
  1. Before addressing this specific error, check that student enrollment dates match ADM dates.
  2. Select students using provided Student Numbers.
  3. Click State/Province - VT link and AOE ADM Data tab to go to Start Page > Student Selection > Vermont AOE ADM Data.
  4. If the current AOE ADM Data is part-time and has no hours expected in school entered, click Edit Without Adding to History button.
  5. Set Number of Hours Expected in School here:
    Number of Hours Expected in School cannot be empty.png
  6. If the current AOE ADM Data is not part-time or has hours expected in school entered, click the AOE Census History link to bring up the student's ADM history.
  7. You can view the record that is part-time and has no hours expected in school entered, but you can not edit it here.
  8. To edit an ADM history record, use the Data Export Manager.

Town District Residence - Must be valid town district of residence code.

Town District Residence must be valid code.
  1. Before addressing this specific error, check that student enrollment dates match ADM dates.
  2. Select students using provided Student Numbers.
  3. Click State/Province - VT link and AOE ADM Data tab to go to Start Page > Student Selection > Vermont AOE ADM Data.
  4. If the current AOE ADM Data Town District Residence does not have a valid code, click Edit Without Adding to History button.
  5. Set Town District Residence here:
    Town District Residence Must be valid town district of residence code.png
  6. If the current AOE ADM Data Town District Residence does not have a valid code, click the AOE Census History link to bring up the student's ADM history.
  7. You can view the record that does not have a valid Town District Residence code, but you can not edit it here.
  8. To edit an ADM history record, use the Data Export Manager.

Courses

Code set for course character - Value must not be null.

Value must not be null.