Difference between revisions of "SLDS Error Details"
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Stevepeery (Talk | contribs) (→Town District Residence - Must be valid town district of residence code.) |
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# Click State/Province - VT link and AOE ADM Data tab to get to Start Page > Student Selection > Vermont AOE ADM Data. | # Click State/Province - VT link and AOE ADM Data tab to get to Start Page > Student Selection > Vermont AOE ADM Data. | ||
# If the current AOE ADM Data Town District Residence does not have a valid code, click Edit Without Adding to History button. | # If the current AOE ADM Data Town District Residence does not have a valid code, click Edit Without Adding to History button. | ||
| − | # Set Town District Residence here: <div>[[File:Town_District_Residence_Must_be_valid_town_district_of_residence_code.png]]</div> | + | # Set Town District Residence here: <div>[[File:Town_District_Residence_Must_be_valid_town_district_of_residence_code.png|491px]]</div> |
# If the current AOE ADM Data Town District Residence does not have a valid code, click the AOE Census History link to bring up the student's ADM history. | # If the current AOE ADM Data Town District Residence does not have a valid code, click the AOE Census History link to bring up the student's ADM history. | ||
# You can view the record that does not have a valid Town District Residence code, but you can not edit it here. | # You can view the record that does not have a valid Town District Residence code, but you can not edit it here. | ||
Revision as of 21:52, 25 May 2021
Contents
- 1 General
- 2 Staff
- 3 Students
- 3.1 ADM Start Date - Enter correct date
- 3.2 Elig for National School Lunch Prog - Value must not be null.
- 3.3 Funding Source - Value must not be null.
- 3.4 # of Hours Expected in School - If Full Part Time Status is Part-time then Number of Hours Expected in School cannot be empty.
- 3.5 Town District Residence - Must be valid town district of residence code.
- 4 Courses
General
General things to know about using error details.
Select staff using provided Teacher Numbers
Teacher Numbers for staff are provided with the error information on the Detail page.
- Select teacher numbers by clicking the copy button:
- On the start page in PowerSchool, select Teacher Number and In and paste the teacher numbers in the search field:
Select students using provided Student Numbers
Student Numbers for students are provided with the error information on the Detail page.
- Select student numbers by clicking the copy button:
- On the start page in PowerSchool, select Student Number and In and paste the student numbers in the search field:
Edit student ADM history with Data Export Manager
A student's ADM history cannot be edited on Start Page > Student Selection > Vermont AOE ADM Data History. To edit a student's history, follow these steps:
- Select just the student you want to edit.
- Go to Start Page > System Administrator > Page and Data Management > Data Export Manager.
- Select this table and these columns and click the Next button:
- Click the Show Records button and the pencil (edit) button:
- Edit data on this screen:
Staff
Can only contain alphabet characters, spaces, and hyphens.
All names are limited to alphabet characters, spaces, and hyphens.
- Select staff using provided Teacher Numbers.
- Click Information link to get to Start Page > Staff > Select A Staff Member > Information.
- Fix names as needed. The legal name is used if it is not empty. If it is, then the regular name is used.
- Names with unacceptable characters can be used in PowerSchool if the backend is set to convert them to an acceptable version for state reporting. Call (802) 355-9560 or email support@vhub.us for more information.
Staff does not have a POS.
Every staff record must have at least one related Place of Service (POS) record.
- Select staff using provided Teacher Numbers.
- Go to Start Page > Staff > VT State Information > VT Place of Service.
- Enter information on this screen in PowerSchool:
Students
ADM Start Date - Enter correct date
ADM Start Date can't be blank.
- Select students using provided Student Numbers.
- Click State/Province - VT link and AOE ADM Data tab to get to Start Page > Student Selection > Vermont AOE ADM Data.
- If the current AOE ADM Data needs to be changed, click Edit Without Adding to History button.
- Set ADM Start Date here:
- If the current AOE ADM Data does not need to be changed, click AOE Census History link to bring up the student's ADM history.
- You can view the historic ADM Start Dates here, but you can not edit them.
- To edit an ADM history record, use the Data Export Manager.
- There must be an AOE ADM Data record with a start date that matches every enrollment date in Start Page > Student Selection > Transfer Information.
- Compare AOE ADM Data records to enrollment dates in Start Page > Student Selection > Transfer Information and make sure they all match.
Elig for National School Lunch Prog - Value must not be null.
Elig for National School Lunch Prog can't be blank.
- Select students using provided Student Numbers.
- Click State/Province - VT link and Support Services tab to get to Start Page > Student Selection > Vermont Support Services.
- Select National School Lunch Program from this popup:
Funding Source - Value must not be null.
Funding Source can't be blank.
- Select students using provided Student Numbers.
- Click State/Province - VT link and AOE ADM Data tab to get to Start Page > Student Selection > Vermont AOE ADM Data.
- If the current AOE ADM Data has no funding source selected, click Edit Without Adding to History button.
- Select Funding Source from this popup:
- If the current AOE ADM Data does have a funding source selected, click the AOE Census History link to bring up the student's ADM history.
- You can view the record that does not have a funding source, but you can not edit it here.
- To edit an ADM history record, use the Data Export Manager.
# of Hours Expected in School - If Full Part Time Status is Part-time then Number of Hours Expected in School cannot be empty.
If Full Part Time Status is Part-time then Number of Hours Expected in School cannot be empty.
- Select students using provided Student Numbers.
- Click State/Province - VT link and AOE ADM Data tab to get to Start Page > Student Selection > Vermont AOE ADM Data.
- If the current AOE ADM Data is part-time and has no hours expected in school entered, click Edit Without Adding to History button.
- Set Number of Hours Expected in School here:
- If the current AOE ADM Data is not part-time or has hours expected in school entered, click the AOE Census History link to bring up the student's ADM history.
- You can view the record that is part-time and has no hours expected in school entered, but you can not edit it here.
- To edit an ADM history record, use the Data Export Manager.
Town District Residence - Must be valid town district of residence code.
Town District Residence must be valid code.
- Select students using provided Student Numbers.
- Click State/Province - VT link and AOE ADM Data tab to get to Start Page > Student Selection > Vermont AOE ADM Data.
- If the current AOE ADM Data Town District Residence does not have a valid code, click Edit Without Adding to History button.
- Set Town District Residence here:
- If the current AOE ADM Data Town District Residence does not have a valid code, click the AOE Census History link to bring up the student's ADM history.
- You can view the record that does not have a valid Town District Residence code, but you can not edit it here.
- To edit an ADM history record, use the Data Export Manager.
Courses
Code set for course character - Value must not be null.
Value must not be null.
