Incident Reporting Systems

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General Information

System used to collect information related to violations of school policies, state or federal statutes or regulations.

SWIS

VHub Combined Incident Reporting

The VHub Combined Incident Reporting system is simple and user friendly. This system is aligned with State incident reporting requirements; specific item information is limited to the State acceptable values.

Log in

  • In a browser window, type in vhub.us.

Wiki VHub CoverPage.png


  • In the Select a Hub section, click on Combined Incident Reporting System.


  • Click on G Sign in to log in using your Google account.

Wiki VHub IncidentReporting GoogleSignIn.png


  • Select your organization (school) and school year, and click on Enter:

Wiki VHub AOEHub IncidentReporting Select Organization and Year.png


Wiki VHub SelectOrg and Year.png

Incidents

Add New Incident

  • If any incidents have previously been entered, you will see them listed. Click on Add New Incident to add a new one.

Wiki VHub Incident List.png


  • As soon as any changes are made, the Save button will show at the very top of the page. It will remain there until all the changes done have been saved.

Wiki VHub Add Incident SaveButton.png


Set the Date

  • When adding a new incident, the default Date will be today's date. If you need to edit the date, click in the date field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.

Wiki VHub Add Incident SetDate.png


Select Items Information

  • Click on the triangle to the right of the item you wish to select information for. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Wiki VHub Add Incident ItemsDropDown.png


Wiki VHub Add Incident ItemsSearchField.png

Edit/View Existing Incident

  • From the incidents listed, click on the incident you wish to see the details or want to edit.

Wiki VHub Incident List.png


Edit the Date

  • To edit the date, click in the date field to get the calendar. Use the up/down arrows to either edit the month and/or the year, and click also on the day to set the date. When any changes are done, the Save button will show at the very top of the page and will remain until all the changes have been saved.

Wiki VHub Add Incident SetDate.png

Edit Items Information

  • Click on the triangle to the right of the item you wish to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Wiki VHub Add Incident ItemsDropDown.png


Wiki VHub Add Incident ItemsSearchField.png


  • Remember to click on the Save button at the top when changes are made.

Offenders

Add New Offender

  • Select the incident for which you want to add an offender. If you just created a new incident, that incident is already selected and you are ready to add an offender.
  • Click on the + Add Offender to add an offender. After the first one has been added, clicking on the circle with the + under the listed offender(s) will add a new one.


Wiki VHub AddOffender.png


Wiki VHub AddOffender +.png


Enter Name

  • Click on the gray words First, Middle, and Last to type in the first name, middle name, and last name of the offender.

Wiki VHub Offender FirstMiddleLast.png


Set the DOB

  • Click in the Date of Birth field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.

Wiki VHub Offender DOB.png


  • Anytime any changes are made, the Save button will show up at the top. You have to click on that Save button to save the changes. You can continue to make all your changes and click on Save when you're done, or hit Save as you make the changes. As long as some changes have NOT been saved, the Save button will continue to show at the very top of the page.

Wiki VHub Offender SaveButton.png


  • When there are no changes to be saved, the Back button is displayed and allows you to go back to the incident list.

Wiki VHub Offender BackButton.png


Fill In Other Items

  • An item with a checkbox can be selected by clicking in the box.
  • For an item with a triangle to its right, click on its triangle to get the acceptable information list. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

For more information, click here.

Edit/View Offender

  • Select the incident, then select the offender to view the details of his/her information.

Edit Name

  • If the name hasn't been entered yet, click on the gray words First, Middle, and Last to type in the first name, middle name, and last name of the offender. If the name had already been entered but needs to be changed, click on the part that needs to be edited and type the correct one.
  • Click on the Save button at the top to save your changes.

Edit the DOB

  • Click in the Date of Birth field to get the calendar. Use the up/down arrows to either edit the month and/or the year, and click also on the day to set the date.

Wiki VHub Offender DOB.png

  • Click on the Save button at the top to save your changes.

Edit Other Items

  • For an item with a checkbox, click in the box to either select it or unselect it.
  • For an item with a triangle to its right, click on its triangle to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

For more information, click here.

  • Click on the Save button at the top to save your changes.

Delete an Offender

  • Hovering over the offender's information will display a red filled circle with a white horizontal bar. It is the Delete symbol. Click on this symbol if you wish to delete the offender. You will be prompted by a confirmation dialog and will have the option to Cancel. Remember that any changes always require that you click on the Save button at the very top as well.

Wiki VHub Offender Delete MinusSign.png

Actions

Add an Action

  • When you have an offender selected, you can add the first action by clicking on the + Add Action button under the offender's details, or by clicking on the circle with the + under the word Actions if any already exist.

Wiki VHub AOEHub IncidentReporting Offender Action3.png


Wiki VHub AOEHub IncidentReporting Offender Action2.png

Set the Date
  • The default Date will be today's date. If you need to edit the date, click in the date field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.

Wiki VHub AOEHub IncidentReporting Incident Action Date.png

Select Items Information
  • Click on the triangle to the right of the item you wish to enter the information for. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Wiki VHub AOEHub IncidentReporting Incident Action Item.png

Edit/View an Action

  • Select the incident, the offender, and go to the Action you wish to view or edit.
Edit the Date
  • Click in the date field to get the calendar. Use the up/down arrows to either change the month and/or the year, and click also on the day to set the date.

Wiki VHub AOEHub IncidentReporting Incident Action Date.png

Edit Items Information
  • Click on the triangle to the right of the item you wish to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Wiki VHub AOEHub IncidentReporting Incident Action Item.png

Delete an Action
  • Hovering over an action will display a red filled circle with a white horizontal bar. It is the Delete symbol. Click on this symbol if you wish to delete this action. You will be prompted by a confirmation dialog and will have the option to Cancel. Remember that any changes always require that you click on the Save button at the very top as well.

Wiki VHub AOEHub IncidentReporting Offender Action w delete(minus).png

Victims

Add New Victim

  • To add the first victim and his/her information, click on the + Add Victim. After the first victim has been created, there will be a circle with a + sign to use to add any other victims.

Wiki VHub AOEHub IncidentReporting AddVictim.png

Enter Name

  • Click on the gray words First, Middle, and Last to add the first name, middle name, and last name.

Wiki VHub AOEHub IncidentReporting NewVictim.png

Set the DOB

  • Click in the Date of Birth field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.

Wiki VHub AOEHub IncidentReporting Incident Victim DOB.png

Fill In Other Items

  • An item with a checkbox can be selected by clicking in the box.
  • For an item with a triangle to its right, click on its triangle to get the acceptable information list. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Wiki VHub AOEHub IncidentReporting Incident Victim Item.png


Edit/View Victim

  • Select the incident, then select the victim to view the details of his/her information.

Edit Name

  • If the name hasn't been entered yet, click on the gray words First, Middle, and Last to type in the first name, middle name, and last name of the offender. If the name had already been entered but needs to be changed, click on the part that needs to be edited and type the correct one.
  • Click on the Save button at the top to save your changes.

Edit the DOB

  • Click in the Date of Birth field to get the calendar. Use the up/down arrows to either the month and/or the year, and click also on the day to set the date.

Wiki VHub AOEHub IncidentReporting Incident Victim DOB.png

  • Click on the Save button at the top to save your changes.

Edit Other Items

  • For an item with a checkbox, click in the box to either select it or unselect it.
  • For an item with a triangle to its right, click on its triangle to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.
  • Click on the Save button at the top to save your changes.

Delete a Victim

  • Hovering over the victim's information will display a red filled circle with a white horizontal bar. It is the Delete symbol. Click on this symbol if you wish to delete the victim. You will be prompted by a confirmation dialog and will have the option to Cancel. Remember that any changes always require that you click on the Save button at the very top as well.


How to Submit

  • Data entered in the VHub Combined Incident Reporting system automatically populates that same data in the Main Hub, where the data is submitted to the State.
  • In a browser window, type in vhub.us.

Wiki VHub CoverPage.png


  • In the Select a Hub section, click on Main Hub.
  • Click on G Sign in to log in using your Google account.

Wiki VHub MainHub LoginGoogle.png


  • Click on the Admin Tab.
  • On the Submit sub tab, select the school or schools you wish to submit the Incident Reporting data for, and click on Submit Data to State.

Wiki VHub SampleSchool SubmitCIRSDataToState.png

Alma

Blackboard

Infinite Campus

MMS

PowerSchool

Rediker AdminPlus

SASI

School Master

Tyler SIS

Web2School

Other