Revision as of 17:54, 7 December 2016

General Information

System used to collect information related to violations of school policies, state or federal statutes or regulations.

VHub Incident Reporting

The VHub Incident Reporting system is simple and user friendly. This system is aligned with State incident reporting requirements; specific item information is limited to the State acceptable values.

Log in

Type in your username and password:

Select your organization (school) and school year:

Incidents

Add New Incident

If any Incidents have previously been entered, you will see them listed. Click on Add New Incident to add a new one.

As soon as any changes are made, the Save button will show at the very top of the page. It will remain there until all the changes done have been saved.

Set the Date

When adding a new incident, the default Date will be today's date. If you need to edit the date, click in the date field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.

Select Items Information

Click on the triangle to the right of the item you wish to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Edit/View Existing Incident

From the incidents listed, click on the incident you wish to see in details or want to edit.

Edit the Date

To edit the date, click in the date field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date. When any changes are done, the Save button will show at the very top of the page and will remain until all the changes have been saved.

Edit Items Information

Click on the triangle to the right of the item you wish to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (when applicable) or a key word to quickly bring up a selection.

Remember to click on the Save button at the top when changes are made.

Offenders

Add New Offender

Select the incident for which you want to add an offender. If you just created a new incident, that incident is already selected.

Click on the + Add Offender to add an offender. After the first one has been added, clicking on the circle with the + under the listed offender(s) will add a new one.

Enter Name

Click on the gray words First, Middle, and Last to type in the first name, middle name, and last name of the offender.

Set the DOB

Click in the Date of Birth field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.

Anytime any changes are made, the Save button will show up at the top. You have to click on that Save button to save the changes. You can continue to make all your changes and click on Save when you're done, or hit Save as you make the changes. As long as some changes have NOT been saved, the Save button will continue to show at the very top of the page.

When there are no changes to be saved, the Back button is displayed and allows you to go back to the incident list.

Fill In Other Items

An item with a checkbox can be selected by clicking in the box.

For an item with a triangle to its right, click on its triangle to get the acceptable information list. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Edit/View Offender

Select the incident, then select the offender to view the details of his/her information.

Edit Name

If the name hasn't been entered yet, click on the gray words First, Middle, and Last to type in the first name, middle name, and last name of the offender. If the name had already been entered but needs to be changed, click on the part that needs to be edited and type the correct one.

Click on the Save button at the top to save your changes.

Edit the DOB

Click in the Date of Birth field to get the calendar. Use the up/down arrows to either the month and/or the year, and click also on the day to set the date.

Click on the Save button at the top to save your changes.

Edit Other Items

For an item with a checkbox, click in the box to either select or unselect it.

For an item with a triangle to its right, click on its triangle to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.

Click on the Save button at the top to save your changes.

Delete an Offender

Hovering over the offender's information will display a red filled circle with a white horizontal bar. It is the Delete symbol. Click on this symbol if you wish to delete the offender. You will be prompted by a confirmation dialog and will have the option to Cancel. Remember that any changes always require that you click on the Save button at the very top as well.