Incident Reporting Systems
Contents
General Information
System used to collect information related to violations of school policies, state or federal statutes or regulations.
VHub Incident Reporting
The VHub Incident Reporting system is simple and user friendly. This system is aligned with State reporting requirements; specific item information is limited to the State acceptable values.
Steps
Log in
Type in your username and password:
Select your organization (school) and school year:
Add New Incident
If any Incidents have previously been entered, you will see them listed. Click on Add New Incident to add a new one.
As soon as any changes are made, the Save button will show at the very top of the page. It will remain there until all the changes done have been saved.
Set the Date
When adding a new incident, the default Date will be today's date. If you need to edit the date, click in the date field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.
Select Items Information
Click on the triangle to the right of the item you wish to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.
Edit/View Existing Incident
- From the incidents listed, click on the incident you wish to see in details or want to edit.
Edit the Date
- To edit the date, click in the date field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date. When any changes are done, the Save button will show at the very top of the page and will remain until all the changes have been saved.
Edit Items Information
- Click on the triangle to the right of the item you wish to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (when applicable) or a key word to quickly bring up a selection.
- Remember to click on the Save button at the top when changes are made.
Add New Offender
- Select the incident for which you want to add an offender. If you just created a new incident, that incident is already selected.
- Click on the + Add Offender to add an offender. After the first one has been added, clicking on the circle with the + under the listed offender(s) will add a new one.
Enter Name
- Click on the gray words First, Middle, and Last to type in the first name, middle name, and last name of the offender.
Set the DOB
- Click in the Date of Birth field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.
- Anytime any changes are made, the Save button will show up at the top. You have to click on that Save button to save the changes. You can continue to make all your changes and click on Save when you're done, or hit Save as you make the changes. As long as some changes have NOT been saved, the Save button will continue to show at the very top of the page.
- When there are no changes to be saved, the Back button is displayed and allows you to go back to the incident list.
Fill In Other Items
- An item with a checkbox can be selected by clicking in the box.
- For an item with a triangle to its right, click on its triangle to get the acceptable information list. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.
Edit/View Offender
- Select the incident, then select the offender to view the details of his/her information.
Edit Name
- If the name hasn't been entered yet, click on the gray words First, Middle, and Last to type in the first name, middle name, and last name of the offender. If the name had already been entered but needs to be changed, click on the part that needs to be edited and type the correct one.
- Click on the Save button at the top to save your changes.
Edit the DOB
- Click in the Date of Birth field to get the calendar. Use the up/down arrows to either the month and/or the year, and click also on the day to set the date.
- Click on the Save button at the top to save your changes.
Edit Other Items
- For an item with a checkbox, click in the box to either select or unselect it.
- For an item with a triangle to its right, click on its triangle to edit. You can scroll down and pick the appropriate information, or use the search box where the cursor is to type in either the code (number - when applicable) or a key word to quickly bring up a selection.
- Click on the Save button at the top to save your changes.
Add an Action
When you have an offender selected, you can add the first action by clicking on the + Add Action button under the offender's details, or by clicking on the circle with the + under the word Actions if any already exist.
Edit/View an Offender
- Select the incident, then the offender you wish to edit.
Edit/View an Action
- Select the incident, the offender, and go to the Action you wish to view or edit.
Delete an Action
Hovering over the offender's information will display a red filled circle with a white horizontal bar. It is the Delete symbol. Click on this symbol if you wish to delete the offender. You will be prompted by a confirmation dialog and will have the option to Cancel. Remember that any changes always require that you click on the Save button at the very top as well.
Delete an Offender
Hovering over an action will display a red filled circle with a white horizontal bar. It is the Delete symbol. Click on this symbol if you wish to delete this action. You will be prompted by a confirmation dialog and will have the option to Cancel. Remember that any changes always require that you click on the Save button at the very top as well.
To add the first victim and his/her information, click on the + Add Victim. After the first victim has been created, there will be a circle with a + sign to use to add any other victims.
Click on the gray First, Middle, and Last to add the first name, middle name, and last name. Click in the DOB field to get the calendar. Use the up/down arrows to set the month, the year, and click also on the day to set the date.